Guatemala 2018 - Mission Registration
To register, please scroll down and complete the ONLINE REGISTRATION FORM at the BOTTOM of this page.
Then, make your online payment on the Sponsor A Volunteer page
Finally, email your Step II .pdf forms to us asap.
(For details, see "Registration Process - Details" below)
Guatemala 2018 Mission Registration is Now CLOSED!
2018 Mission Registration Status
WK 1 JUNE 17 - 24 SAN MIGUEL DUEÑAS CLOSED
WK 2 JUNE 24- JULY 1 SAN PEDRO DE LAS HUERTAS CLOSED
Registration CLOSED on Wed, Apr 25th
(If you'd still like to join us, email Shawn to see if there is any space available for a specific week. (extra fees may apply) - Click Here to Email Shawn
1 Week = $1,800**
2 Weeks = $2,400**
If you'd like to join us, but your preferred week is CLOSED, please Click Here to Email Shawn with your preference, to be put on our Wait List.
PRE-REGISTRATIONS - If you Pre-Registered, you have until April 25th to confirm your registration by paying a minimum $500 non-refundable deposit, and completing the online Registration Form Below. After that, if we have not heard from you, your spot may be offered to someone on our Wait List.
* Week 2 is also Podcasters Week! All are welcome to join us for Podcasters Week - we will be serving with the same work projects and schedule as other weeks, but we'll have some special optional evening programming offered this week, especially for podcasters, bloggers, and online influencers. For more info about Podcasters Week, click here
**Registration fee includes roundtrip airfare from U.S., safe ground transport, excellent food and purified water, exquisite lodgings, and all project costs. If your $900 deposit is received AFTER April 25, 2018, and your flight cost is MORE than our allotted budget, you will need to pay the balance of the extra flight cost. If flying from outside the U.S., your registration fee will include $900 USD towards your flight cost. Any airfare costs above this you'll need to cover, and as always, we will purchase your flights thru our travel agency. Any questions? Email Shawn.
Guatemala 2018 Mission Registration Process
All of the following registration information can be printed by downloading the Registration Process and Check List.
Lots more information about our mission, including our Mission Statement, guiding Bible verses, Sample Daily Schedule, etc. can be found on our About Page. Answers to tons of our most Frequently Asked Questions can be found on our FAQ Page.
All Registration Forms for the mission mentioned below can be found at the bottom of this page, and on our FORMS page.
Our GUATEMALA 2018 MISSION ONLINE REGISTRATION FORM is at the bottom of this page.
***NOTE - Especially if you are a returning Crew Member, please follow the instructions below carefully, because some things have changed (hopefully for the better - both for you, and for us!)
Our 2018 Registration Process has 3 Steps and Deadlines:
Wed, Apr 25th — Step I - ONLINE REGISTRATION FORM submitted + $900 Deposit Due via Give Now E-CHECK or Credit Card - preferably FULL Deposit, if possible - $1,800 - 1 Wk, $2,400 - 2 wks. ($500 of deposit is Non-Refundable)
Wed, May 16th — Step II Due - EMAIL ALL FORMS to Shawn AND Stuart in ONE EMAIL PER CREW MEMBER
Wed, June 6th — Step III Due - Total Balance Due via a Give Now payment ($1,800 - 1 wk; $2,400 - 2 wks)
(Details of each step are listed below)
If at all possible, we encourage all Crew Members to make their FULL PAYMENT of $1,800/person - 1 wk (or $2,400 - 2 wks) as their FIRST payment - IF AT ALL POSSIBLE. Gracias!
(This helps us pay deposits for our hotel, ground transport, and stoves - all due months before your arrival)
To register, please follow the Registration Process listed below. Crews will be limited to 40 participants/wk and will be filled on a first-come, first-serve basis, based on when we receive your electronic Registration Form AND your $900 deposit to guarantee your spot ($500 of the deposit is NON-REFUNDABLE).
Every effort will be made to purchase flights shortly after receiving your $900 Registration Deposits. However, if we receive your $900/person deposit AFTER Apr 15th, AND your flight costs exceed our Mission Budget of $900/ticket, we will need to pass the extra flight expense on to you.
Every effort will be made to place Crew Members on their preferred crew. However, we also ask every Crew Member and Crew Leader to come with “open hands and open hearts” and to be willing to serve where needed. We cannot guarantee that all Crew Member’s crew and rooming preferences will be honored, but we will do our best to accommodate your preferences.
Please DO NOT MAIL or FAX ANY FORMS to us.
In an effort to keep our expenses low, and work efficient, we are asking participants to submit electronic copies of all FORMS.(i.e. scan & email). You are asked to EMAIL .pdf copies all FORMS in ONE EMAIL PER PARTICIPANT to Shawn AND to Stuart Nice, our Registrar this year at Santa Clara Christian School. Please SUBMIT ONLY ONE EMAIL PER PARTICIPANT, and attach ONLY .PDF COPIES of ALL FORMS, using ONLY the SUBJECT line and FORMAT BELOW.
Please wait until all forms are together, even if you need to submit them late. Then email all forms in ONE EMAIL per CREW MEMBER.
If coming with a group or family, PLEASE DO NOT EMAIL FORMS OF MULTIPLE PEOPLE IN THE SAME EMAIL. 1 EMAIL = 1 PARTICIPANT. All FORMS must be scanned and emailed. Scanning services can be found at copy centers like FedEx Office, Office Depot, Staples, etc. to help convert FORMS to .pdf format. All FORMS and information below can be accessed on our FORMS page. For printed instructions of the following, download the Registration Process and Check List on the FORMS page.
Registration Process - Details
Please follow the Registration Process below carefully...
Step I – Before Wed, April 25th
_ Apply for US passport if you need one (Avg. time 6-8 weeks. Rush service available)
_ Read the MISSION COVENANT located on the FORMS page.
_ Submit $900 DEPOSIT with Give Now thru Sponsor A Volunteer page ($500 is NON-REFUNDABLE)
_ Complete and submit the ONLINE REGISTRATION FORM (at the bottom of this page)
_ Download all Registration Forms from the FORMS page of our website.
_ Read through the FUNDRAISING KIT and develop your plan (on the FORMS page)
_ Implement your fundraising plan
_ Schedule physical with physician and optional immunizations w/health clinic (see FAQ) - Due before May 16th.
Step II – Before Wed, May 16th
_ Be sure your $900 deposit was completed before April 15th. If not, pay now with Give Now payment thru Sponsor A Volunteer page
_ Download, print, and complete these forms (on FORMS page):
MEDICAL HISTORY and PHYSICIAN'S AUTHORIZATION, and PARENT PERMISSION (if under age 18 at time of travel)
_ Attend physical, get MEDICAL HISTORY and PHYSICIAN'S AUTHORIZATION signed, and get optional immunizations (see FAQ)
_ Begin to collect Clothing & School Supply DONATIONS to fill 2, 50 lb bags (PLEASE see DONATIONS LIST on FORMS page)
_ Email .pdf copies of all completed Registration Forms below in ONE EMAIL PER CREW MEMBER (instructions below)
TO SUBMIT FORMS TO US, PLEASE FOLLOW THE INSTRUCTIONS BELOW EXPLICITLY, INCLUDING:
- CORRECTLY FORMATTED EMAIL SUBJECT: GUATE 18 FORMS – YOUR FULL NAME
- CORRECT EMAIL FILE SIZE (less than 10 MG total)
- ALL FORMS IN .PDF FORMAT
- ALL FORMS ARE ATTACHED AND COMPLETED (please do NOT submit forms until ALL forms are completed)
- ONE EMAIL PER PARTICIPANT
please do NOT submit forms until ALL forms are completed, even if you need to submit them late. only one email per Crew Member with all forms attached.
IF YOU DO NOT FOLLOW THESE INSTRUCTIONS YOUR FORMS WILL BE LOST, OR RETURNED FOR YOU TO RE-SUBMIT IN THE CORRECT FORMAT.
If we receive your $900/person after APRIL 25th, and your flight cost exceeds our mission budget of $900/ticket, we will need to pass the extra flight expense on to you.
Due to the high volume of emails and participants, we cannot manage multiple emails from each participant. Please READ ALL INSTRUCTIONS CAREFULLY before submitting forms, and follow these instructions explicitly to save us all time and frustration. Thank you!
INSTRUCTIONS To Submit All Step II Forms:
Please Email ONE EMAIL PER CREW MEMBER addressed to TWO PEOPLE: Shawn AND Stuart:
EMAIL SUBJECT: Guate 18 Forms – Your Full Name (For example: Guate 18 Forms – Joe Schmoe)
REMEMBER: ONE EMAIL PER PARTICIPANT, with ALL FORMS attached
ATTACH: Low resolution, but HIGHLY LEGIBLE .PDF COPIES of the following (less than 10 MG total):
_ .pdf scan of your MEDICAL HISTORY and PHYSICIAN’S AUTHORIZATION Form
_ .pdf scan of FRONT & BACK of your HEALTH INSURANCE CARD
_ .pdf scan of your PARENT PERMISSION Form (if under 18 at time of travel)
_ .pdf scan of your SIGNED PASSPORT
_ .pdf scan of your DRIVER’S LICENSE
Step III – Before Wed, June 6th
_ Submit final balance of mission fee via via Give Now payment ($1,800 Total-1 wk, $2,400 Total-2 wks) thru Sponsor A Volunteer page
_ Finish collecting Clothing & School Supply DONATIONS to fill 2, 50 lb bags (see DONATIONS LIST on the FORMS page)
Paying with E-CHECK Bank Transfer via Give Now
You may quickly and securely make a payment to sponsor a mission volunteer with an E-CHECK bank transfer through the Give Now buttons on the DONATE page. You do not need a Give Now account to make a donation.
To make a tax-deductible online E-CHECK or Credit Card donation for one of our volunteers:
1. Go to the DONATE page, and click the blue Give Now button under "Sponsor A Volunteer”
2. Follow the Instructions on the Sponsor A Volunteer page, and select a blue Give Now button.
3. Follow the simple two-step payment process instructions.
4.. In the STUDENT'S NAME box on the SECOND PAGE, type the VOLUNTEER’S NAME you’d like to make a donation for. (i.e. For Joe Schmoe)
5. Select Bank Transfer or Credit or Debit Card (a convenience fee is added to any Credit or Debit card payments. Bank Transfer is free)
6. Hit SEND PAYMENT and you’re done!
PLEASE INDICATE WHO THE DONATION IS FOR in the STUDENT'S NAME BOX, or we will not know which volunteer to credit your donation to.
In 1-3 days, Give Now will transfer your payment directly to our mission bank account of our sponsor organization, SANTA CLARA CHRISTIAN SCHOOL, which is a licensed 501(c)3 charitable organization. The cost to us is $0.50/transaction.
How to Donate For Multiple Volunteers In One Payment
If you are making a payment for multiple Crew Members with one E-CHECK payment (i.e. for a group from a church):
1. Go to the Sponsor A Volunteer page
2. Click the “Donate Special Amount” button.
3. Follow the instructions and enter your total donation amount.
4. In the STUDENT'S NAME box on the SECOND PAGE, type EACH VOLUNTEER’S NAME and HOW MUCH of the E-CHECK donation should be donated for each person, separated by commas. (i.e. John Smith - $1,800, Sally Jones - $900, Joe Schmoe - $900)
5. Hit SEND PAYMENT and you’re done!
For example:
Why is a Give Now E-CHECK Bank Transfer better than a paper check?
- It‘s safe and secure - Your bank account information is safe and never shared with us, or anyone else.
- It’s fast - Payments clear in 1-3 days. No mail delay.
- It’s efficient - No need for our volunteers to open, record, and deposit hundreds of checks.
- It’s simple - Easy two-step process, takes 3 min’s.
- You can pay the way you want - Make partial payments or schedule payments for a future date.
- No sign up required - Pay right away, or create an account to save your payment info and track multiple payments.
- Go green - Eliminate writing paper checks and easily manage your payables online.
- It’s FREE for you, and only costs us $.50!
Mailing Paper Checks
An E-CHECK transfer or Credit/Debit card payment is greatly preferred over a paper check for payments for us because it saves time of our volunteers to open, record, and deposit hundreds of checks. The E-CHECK payment via Give Now is our preferred method of payment (see instructions above), because it's super fast for you and for us, accurate, safer than paper because we never see your bank information (nor does anyone else handling your mail), and it only costs us $.50/transaction.
We STRONGLY encourage everyone to make payments via Give Now payment method - ESPECIALLY GROUPS. If you absolutely MUST mail a paper check, please mail us a check, carefully following the instructions below:
All paper checks should be made payable to SANTA CLARA CHRISTIAN SCHOOL
Please put GUATEMALA MISSION in the CHECK MEMO, then write the VOLUNTEER’S NAME on an included POST-IT. No personal names on the check or in the CHECK MEMO, please, only on an attachment or post-it.
GROUP LEADERS: When paying for multiple registrations with one check, PLEASE
INCLUDE A LIST OF PARTICIPANT NAMES WITH YOUR CHECK.
All paper checks should be sent via FIRST CLASS US MAIL or FASTER to ARRIVE in CA ONE WEEK PRIOR the DUE DATE, to allow time for processing. Again, PLEASE DO NOT MAIL ANY FORMS. Please mail paper checks to:
Guatemala Mission
Santa Clara Christian School
3421 Monroe St
Santa Clara, CA 95051
For any questions about your checks or deposits, please contact Stuart directly at:
Stuart Nice
408-246-4881 (During business hours M-F, Pacific Standard Time)
Registration Forms
Our ONLINE REGISTRATION FORM (needed for Step I) can be found at the bottom of this page.
STEP II REGISTRATION FORMS (documents needed for Step II) and All other DOWNLOADABLE MISSION INFO can be found below:
Step II Registration Forms to be completed and emailed by May 16th
MEDICAL HISTORY and PHYSICIAN’S AUTHORIZATION Form
Parent Permission Form
Front and Back of Your Health Insurance Card
Signed Passport
Driver’s License
Downloadable Mission Info
Registration Process and Check List
Mission Covenant (Please read before completing the online Registration Form)
2014 Fundraising Kit (This doc could not be updated, but still has great info. Just beware the dates are different)
Donations List
Donations List - 2 - PRO TIPS
Packing List
Guatemala Country Info
Included Medical and Travel Insurance Coverage
